Policy on Constructive Dialogue with Shareholders

Policy

The Company shall promote constructive dialogue with its shareholders in accordance with the following policies:

  • The President and CEO and other appropriate Company representatives shall appropriately disclose and explain the Company’s management policy, business performance, and the status of initiatives addressing key issues, including through investor briefings and at general shareholder meetings, in order to facilitate constructive dialogue with shareholders.
  • The Executive Officer responsible for Investor Relations (IR) shall have overall responsibility for dialogue with shareholders.
  • With regard to dialogue with shareholders, the Investor Relations (IR) department shall take the lead in sharing information with relevant internal departments and ensure effective coordination.
  • To ensure the effectiveness of dialogue with shareholders, the Company shall endeavor to identify its shareholder ownership structure.
  • The Company shall provide feedback on shareholders’ views obtained through dialogue with shareholders to the Board, Executive Officers, and relevant internal departments, and ensure that these views are shared across the organization.
  • In conducting dialogue with shareholders, the Company shall strictly manage information in accordance with the “Management rules for preventing insider trading” in order to prevent the disclosure of inside information.

Status of initiatives

Based on the above policy, the Company engages in dialogue with shareholders and investors as follows:

  • Dialogue with shareholders and investors is overseen by the Executive Officer responsible for Investor Relations (IR) and is conducted by the President, other Executive Officers, Directors including Outside Directors, and the IR department. When shareholders or investors individually request meetings, the Company responds within a reasonable scope, with the President, Executive Officers, or Directors attending such meetings, after considering factors such as the purpose of the meeting, the importance of the matters to be discussed, and the attributes of the requesting meeting.
  • The President and CEO and other appropriate Company representatives shall appropriately disclose and explain the Company’s management policy, business performance, and the status of initiatives addressing key issues, including through investor briefings and at general shareholder meetings, in order to facilitate constructive dialogue with shareholders and investors.
  • In order to promote constructive dialogue with shareholders and investors, the IR department works in close and effective coordination with relevant internal departments.
  • To ensure the effectiveness of dialogue with shareholders and investors, the Company shall endeavor to identify its shareholder ownership structure.
  • Opinions, concerns, and other feedback obtained through dialogue with shareholders and investors are shared as appropriate with the Board, Executive Officers, and relevant internal departments, and are utilized as an important source of information for management.
  • In conducting dialogue with shareholders and investors, the Company shall strictly manage information in accordance with the “Management rules for preventing insider trading” in order to prevent the disclosure of inside information. During the period from the day following each quarterly fiscal period‑end to the date of the earnings announcement, the Company observes a “silent period” during which it refrains from engaging in dialogue regarding financial results.

For more detailed initiatives and practices, please refer to [Corporate Governance Report]  (III. Implementation of Measures Related to Shareholders and Other Stakeholders-2. IR Activities).